Printer Problems Costing You Money
These common printing headaches quietly add up, month after month
Unpredictable Printing Costs
Surprise toner orders, expensive service calls, and hidden printer costs eating into your budget every month
Printer Downtime
Printers jamming or breaking at the worst times. Waiting days for service technicians. Lost productivity when employees can't print
Time Wasted Managing Printers
Your staff ordering toner, troubleshooting printer issues, calling for service, and dealing with vendor paperwork
Too Many or Wrong Printers
Everyone has a desktop printer, or one massive copier that's overkill for your needs. No strategy for what you actually need
Everything Print-Related, Managed
From toner delivery to strategic planning, we handle it all
All Your Printers & Copiers
- Desktop printers
- Multi-function copiers
- Large format printers
- Label printers
- Specialized printing equipment
Supplies Management
- Automatic toner delivery before you run out
- Genuine manufacturer supplies
- Recycling of used cartridges
- Paper and supply recommendations
- No more emergency toner runs
Maintenance & Repairs
- Preventive maintenance visits
- Break-fix service
- Firmware updates
- Cleaning and optimization
- Parts replacement covered
Monitoring & Reporting
- Remote monitoring of all devices
- Usage tracking and reporting
- Cost per page analysis
- Toner level monitoring
- Print quota management (optional)
Strategic Planning
- Print environment assessment
- Right-sizing your printer fleet
- Replacement recommendations
- Cost optimization strategies
- Workflow improvements
Why Choose Managed Print Services?
Lower Printing Costs
Better management, right-sized equipment, and automatic supplies ordering cut waste and overspending on printing
Predictable Monthly Costs
Fixed monthly price per page includes everything: toner, maintenance, service. No surprise expenses
Never Run Out of Toner
We monitor toner levels remotely and ship new cartridges automatically before you run out
Faster Problem Resolution
Remote monitoring catches issues before they cause downtime. Service calls scheduled quickly
Give Your Team Time Back
Stop wasting employee time on printer management, toner ordering, and vendor coordination
Better Security
Secure printing, user authentication, and proper disposal of used cartridges with sensitive information
How Managed Print Services Works
Print Assessment
We analyze your current printing environment, costs, and needs. Identify opportunities for savings and efficiency
Recommendation & Proposal
Receive detailed recommendations for optimizing your print fleet, along with clear pricing based on your print volume
Implementation
We install monitoring software on existing printers or help you lease/purchase optimal equipment if needed
Ongoing Management
We handle everything: toner delivery, maintenance scheduling, service calls, and optimization. You just print
Flexible Pricing Options
Choose the pricing model that works best for your business
Cost Per Page
Custom quote
Pay only for what you print
Best For: Most businesses with predictable print volumes
Fixed Monthly Fee
Custom quote
Flat fee for unlimited printing
Best For: High-volume printing environments
Managed Print Services FAQ
What types of printers do you support?
We support all major printer brands including HP, Brother, Canon, Epson, Xerox, Konica Minolta, Ricoh, and more. From desktop inkjet printers to large commercial copiers. If you have specialized printing equipment, we can usually support it too.
Do we have to buy new printers?
No. We can manage your existing printers regardless of age or brand. However, if your equipment is old or poorly suited to your needs, we'll recommend whether replacing or leasing new equipment makes financial sense.
How does toner delivery work?
We install monitoring software that tracks toner levels. When a cartridge gets low, we automatically ship a replacement to your office before you run out. You don't have to order anything or monitor levels yourself.
What's included in 'cost per page'?
Everything except paper. Toner/ink, drum units, maintenance kits, service calls, parts, labor - all included in the per-page price. You pay one simple rate for every page you print, whether black & white or color.
How do you monitor our printers?
We install lightweight monitoring software on your network that reports printer status, toner levels, and usage to us. It's secure, doesn't slow down your network, and requires no interaction from your staff.
What if a printer breaks?
Call us or submit a ticket. We'll troubleshoot remotely if possible. If it needs hands-on service, we schedule a technician visit. All service is included - no extra fees.
Can you help us reduce printing costs?
Absolutely. Most businesses print far more than they need to. We'll identify opportunities to reduce unnecessary printing, right-size your printer fleet, and implement rules or quotas if desired.
How long is the contract?
Contract length and terms are spelled out in your written quote before you sign. If you're leasing equipment, the service term usually matches the lease term.
Do you offer printer leasing?
Yes. Lease and purchase options are available for printers and copiers. Leasing lets you get better equipment for lower monthly costs and includes tax advantages. Or you can purchase equipment outright if you prefer.